Frequently Asked Questions


The following error message appears when trying to post. “Annual budget almost exhausted for document item 00002”

Accounts Payable

The following error message appears when trying to post. “FM account assignment C-GOM/C12459999/221999/0000/Z-ZZZZZZ-ZZZ cannot be posted in posting ledger 9A”

Accounts Payable

The following error message appears when trying to reverse an invoice document. “Period 005/2012 is not open for account type K and G/L 511004”

Accounts Payable

Why can’t we enter payments to one time vendors?

Accounts Payable

What can we do about invoice documents which were entered into ‘one-time-vendor’ prior to November 2013?

Accounts Payable

Why is MoFT reversing blocked items which belong to other agencies?

Accounts Payable

What to do if a blocked item is reversed?

Accounts Payable

How to generate payment advice?

Accounts Payable

Why can’t we view the status of MM related invoices in FBL1N?

Accounts Payable

Among the two staffs that have access to ‘AP Entry’ one is on maternity/annual leave. With only one existing staff we are unable to enter invoices on a timely basis. Can we get access to a new user?

Accounts Payable

How to edit an asset invoice document if the wrong vendor, asset, GL account is taken?

Accounts Payable

Is it possible to enter an invoice with more than one asset or an invoice with an asset and a recurrent expenditure using the same SAP document number?

Accounts Payable

How to enter a credit memo?

Accounts Payable

What is the process involved if an agency wants to add a new vendor to the vendor master?

Accounts Payable

How to update a vendor? For instance add a new account number.

Accounts Payable

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